DETAILED INSIGHTS ON KEY PERFORMANCE INDICATORS

The task

Tailor-made reporting tool

A large Danish fitness chain had a desire to strengthen reporting from its centres and increase the insight into how the individual centres perform. It should be easy and simple to adapt the content of the reporting in relation to the target group; regardless of whether the reporting goes to the top management or the centre director, the data must always be relevant and adequate in relation to the given objectives.

The solution

A user-friendly solution with easy access to key figures

exacto has delivered a tailor-made reporting solution in Excel with data automatically extracted from the company’s finance system. The solution is built with a high degree of user-friendliness so that it is for example easy for the individual user to find their own reports for every individual centre, area and region. It is possible to compare how well the various centres perform in relation to the budget. In addition to that, the finance department can, with the help of automatically generated e-mails, easily distribute the reports to relevant recipients in the organization – e.g. centre directors, area directors and regional directors. The solution’s flexibility guarantees that the right information can be pulled out of the system each time – and the reporting can thus function as an important tool when decisions are made at the top level.

Apart from the centre reporting, exacto has been the supplier of the company’s consolidation model, which includes tools from company’s underlying subsidiaries. The model builds on a single Excel file, in which the realized numbers are automatically imported from the company’s finance system, and thus the finance department no longer needs to consolidate figures manually from lots of Excel files.

The result

A valuable basis for decision making

With exacto’s solution, the company has gotten a valuable and nuanced insight into how well the individual centres manage themselves economically. The tool creates an important foundation for decision-making in the company. The consolidation model serves as a dynamic and robust model with high data integrity – and a model which makes it easy and quick to consolidate the concern’s total accounts.